KALE Recruitment- energy & construction vacancies accross the globe

Senior Document Controller

Reference No.: DOCU


  • Date of placement: 08.12.2018
  • Localization: Santiago, ()
  • Category:
  • Position: Senior Document Controller

Key Responsibilities and Activities

• Manage the company´s onshore data, document and work breakdown structure systems with aim to assist in continuous development and improvement of such systems.

  • Review Sharepoint sites of other departments in the company to develop create and maintain a standard “look and feel” for the Chile Area in Sharepoint.
  • Support and uploading of all documentation needed for IE, LTA and other members of the team.
  • Develop & own a system to organise registration of incoming and outgoing documentation (reports, contract documents, technical journals etc) for each of the onshore projects
  • Develop & own a standardised approach to document security and other access privileges.
  • Develop & own a consistent framework for the creation, maintenance and decommissioning of document “data rooms” to provide efficient, secure external access to the company´s partners and potential partners.
  • Roll out the new system of registration of incoming documents to the onshore team
  • Work with all business functions to develop and maintain records management policies and procedures. Provide employees with guidance and direction on document submission and filing.
  • Liaise with Information Services on systems changes and implementations to ensure that they are consistent with evolving business processes and the ongoing needs of frontline employees.
  • Monitor and enforce compliance with the company’s data and document filing system
  • Create Purchase requisitions as and when needed.

    Key Skills, Knowledge and Experience

The candidate must be equipped with at least 7 years experience and a proven track record of data management and document control for major construction projects preferably in the wind industry. 
The candidate should demosntrate the following skills and experience:

  • Excellent written and oral communication skills
  • Ability to work under pressure and meet deadlines
  • Ability to work in a team, coordinate and enthuse colleagues and consultants
  • Strong initiative and the ability to proactively identify required tasks
  • Excellent attention to detail
  • Ability to maintain sight of the ‘big picture’ and overarching objectives at all times
  • Experience in working with document control systems complying with ISO 9.001 standard.
  • Good IT skills, including experience with MS Word, Excel, PowerPoint, Access, SQL and SharePoint Designer.
  • An organised approach to working, task prioritisation and time management
  • Fluent in English will be a plus

Our client offers an excellent package of benefits and a competitive salary plus a dynamic atmosphere of work where professional groth in the short term is possible to achieve. 


Senior Document Controller


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