KALE Recruitment- energy & construction vacancies accross the globe

Senior Document Controller

Reference No.: DOCU

08.12.2018

  • Date of placement: 08.12.2018
  • Localization: Santiago, ()
  • Category:
  • Position: Senior Document Controller

Key Responsibilities and Activities

• Manage the company´s onshore data, document and work breakdown structure systems with aim to assist in continuous development and improvement of such systems.

  • Review Sharepoint sites of other departments in the company to develop create and maintain a standard “look and feel” for the Chile Area in Sharepoint.
  • Support and uploading of all documentation needed for IE, LTA and other members of the team.
  • Develop & own a system to organise registration of incoming and outgoing documentation (reports, contract documents, technical journals etc) for each of the onshore projects
  • Develop & own a standardised approach to document security and other access privileges.
  • Develop & own a consistent framework for the creation, maintenance and decommissioning of document “data rooms” to provide efficient, secure external access to the company´s partners and potential partners.
  • Roll out the new system of registration of incoming documents to the onshore team
  • Work with all business functions to develop and maintain records management policies and procedures. Provide employees with guidance and direction on document submission and filing.
  • Liaise with Information Services on systems changes and implementations to ensure that they are consistent with evolving business processes and the ongoing needs of frontline employees.
  • Monitor and enforce compliance with the company’s data and document filing system
  • Create Purchase requisitions as and when needed.

    Key Skills, Knowledge and Experience

The candidate must be equipped with at least 7 years experience and a proven track record of data management and document control for major construction projects preferably in the wind industry. 
The candidate should demosntrate the following skills and experience:

  • Excellent written and oral communication skills
  • Ability to work under pressure and meet deadlines
  • Ability to work in a team, coordinate and enthuse colleagues and consultants
  • Strong initiative and the ability to proactively identify required tasks
  • Excellent attention to detail
  • Ability to maintain sight of the ‘big picture’ and overarching objectives at all times
  • Experience in working with document control systems complying with ISO 9.001 standard.
  • Good IT skills, including experience with MS Word, Excel, PowerPoint, Access, SQL and SharePoint Designer.
  • An organised approach to working, task prioritisation and time management
  • Fluent in English will be a plus

Our client offers an excellent package of benefits and a competitive salary plus a dynamic atmosphere of work where professional groth in the short term is possible to achieve. 

Position:

Senior Document Controller

Application








I give KALE Recruitment Muchorska Tarud-Karwowska S.J (further KALE Recruitment) with registered office at Cecylii Sniegockiej 10/9, 00-430 Warsaw (hereinafter the "KALE") my consent to process my personal data provided in scope of recruitment procedure, especially included in CV and motivation letter or any other data important for the recruitment process, for purposes of recruitments conducted by KALE Recruitment in favor of entities interested in candidates for work or services providers. For these purposes, the data can be made available to abovementioned entities. The data will be processed in accordance with the Act of 29 August 1997 on personal data protection (Dz. U. of 2002. No. 101, item. 926, as amended) and according to the EU General Data Protection Regulation (GDPR). I was informed that I have a right to access the data and correct them and that provision of the data is voluntarily.*

I give my voluntary consent for processing my personal data for marketing purposes by KALE Recruitment Muchorska Tarud-Karwowska S.J. My consent shall be considered as a consent, which is described in article 172 pharagraph 1 Act of 16 July 2004 Telecommunications Law. I know about my right to access to personal data and rectify it. *

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